Maintaining productivity in the age of quick and easy distraction
Distraction is essentially the bane of productivity. You can’t get anything done if you can’t concentrate, and you can’t concentrate if you are constantly being distracted. This is the key reason so many people complain about the constant noise being made by their phone, the constant drip-drip of e-mail notifications and the endless rabbit holes of the internet, which is only a click away.
But there is more to this problem. If you examine the dynamics of it long enough it is not hard to notice that loss of productivity is a symptom of a bigger problem, and that is overreach. It’s not necessarily the fact that a person can’t accumulate enough productivity at the end of the day, it’s more a function of the fact that no amount of productivity will overcome the burden they have placed on themselves. They simply have too much on their plate. At that point, distractions aren’t necessarily preventing productivity, they are an escape from the impossible.
Work that can be done — and done well — is both more engaging and capable of mitigating distractions. The human mind is more than capable of engaging fully with a task and tuning out distractions if a person really wants to do what they are doing. On the contrary, when the work itself is distracting because it is disorganized, unclear or obviously pointless, then practical distractions have a much easier time derailing the productivity train because the person attempting the task is looking for a reason to quit. Some tasks must be completed regardless of their desirability, but those less desired can usually be made more approachable via simplification or consolidation of efforts.
Authors have a trick for reaching their writing goals each day, and that is to plan out what they are going to write in advance. It does few authors any good to sit down to a blank screen and try to compose on the fly unless they are very good at weaving a compelling narrative out of nothing but imagination. In this vein, it is far easier in most cases to make some plan and then try to adhere to the plan along the way.
Planning is the natural enemy of distraction because it is likely to produce a list of actions that will engage the person performing the work. Since workers are authoring the plan in the first place, they can avoid the kinds of distracting tasks that will derail their own efforts.
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The Final Push: Three Ways Your Business Can Close 2018 on a High Note
Every company has had 12 months to make some progress toward their goals. Even if there have been more failures than achievements, it’s important to acknowledge the good parts and plan for the next year. There are three ways for businesses to end the 2018 year on a positive note.
Increase Work Productivity
Increasing productivity means working less, working faster and getting more results. Work less for greater results or work faster and get more work done in a shorter period of time. Everyone has one or two habits that result in hours of wasted time and effort each day. For most office workers, it’s checking their emails for too long or conversing with fellow workers around the office. For managers, it’s doing tasks by hand instead of using faster, automated computers and software. Overall, owners should focus on improving the levels of work productivity in every department from accounting to management.
Be Open to New Things
Being innovative is a hidden advantage in business. Every entrepreneur wants to be trendy, but the idea may be impossible because of social and financial risks. A small business owner doesn’t want to lose an investment for an idea that only works for other businesses. There is also the risk of being ridiculed for trying a new idea. An example is placing self service kiosks around a store. It may work flawlessly for some stores, but it could increase the risk of shoplifting in others.
Miscommunication is reduced when communication lines are opened. This means finding more ways to communicate by phone, email or text. Some offices send out memos every morning as reminders of what happened in the past and what needs to be done in the future. One company could encourage coworkers to text each other regularly.
It’s possible to reduce miscommunication but not get rid of it completely. There will still be times when coworkers misunderstand each other every now and then. However, when some improvement efforts are made, the staff is more unified and works more efficiently.
At the close of the year, every business owner should reflect on what was accomplished and what was missed. Every new year should start with a list of new goals and the steps to complete them. The only way for a business to remain successful is to move ahead and to reflect back.
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